Terms & Conditions

The promoters of [REC] Ya Shorts Youth Film Festival are Screenwave and Headspace, Coffs Harbour.
[REC] Ya Shorts Youth Film Festival ([REC] Ya Shorts) is open to all entrants, who must be aged between 12 and 25.
[REC] Ya Shorts entrants must submit their film by the close date. The final date for all entries is Monday August 21st at 11:59pm EST. (‘close date’).
Films entered into [REC] Ya Shorts must have been made after Jan 1st, 2017
Each entrant must create a short film of no longer than 6 minutes in length and 10GB in size, abiding by the terms and conditions of entry. The entry must be in one of the following formats:
MPEG
MPG
MOV
AVI
WMV
Each entrant must obtain signed consent from all participants in the short film (this includes actors, musicians and the filmmakers – see Filmmaking Resources for consent forms).
Each entrant must complete an entry form (online or via post) for their film.

The submission of the Entry Form is evidence of the entrant’s consent to these terms and conditions. Each entrant must complete an online entry form, plus consent forms, if required, and the short film on USB or disc clearly labelled with the title of the project and your name to:

[REC] Ya Shorts Youth Film Festival
PO Box 182, Coffs Harbour NSW 2450

Entries not made in accordance with these entry terms will be invalid and not considered. Entrants agree, that by participating in [REC] Ya Shorts, they authorise the Promoter to reproduce clips of selected films, for the purpose of advertising and promoting [REC] Ya Shorts or other youth and film related events, run by Screenwave. Being a not-for-profit film festival, the Promoter’s aim is to promote, and provide exposure to each entrant’s film, across the Mid-North Coast.
Each entrant acknowledges that DVDs, USBs and any other material received will not be returned, to the entrant, by the Promoter.
If accepted, finalists must supply films in 1920×1080  resolution.
Each entrants agrees that by participating in [Rec] Ya Shorts, they authorise Screenwave to upload film clips to the Screenwave website and Screenwave Facebook pages.
Each entrant agrees that by participating in [REC] Ya Shorts, they authorise the Promoter to show their film or clips of their film, at [REC] Ya Shorts Film Festival and screen selected movies in public places across Australia.
The decision of the Promoter to accept or reject an entry is final. No correspondence will be entered into. There is no limit to the number of entries per person – each entry must be submitted separately and a separate entry form must be completed for each entry; group entries are acceptable.
Entries must be based on the theme – “CONNECTION”.

Each entrant warrants in submitting a film, that it is their original work and does not violate or infringe (or reasonably be expected to violate or infringe) upon the legal rights of any other person, including material which is protected by copyright, trademark or other intellectual property rights.
Entries must not contain any material that is defamatory, obscene, indecent, harassing or threatening or is otherwise unlawful. The film must not contain material that would be likely to cause the film to be classified “MA15+” or a higher classification. A copy of the Guidelines for the Classification of Films and Computer Games can be found at: www.comlaw.gov.au/Series/F2005L01286

When developing your entry, please ensure you obtain all the relevant film permits. If you are filming in Coffs Harbour, please ensure you comply with all relevant conditions, for filming in Coffs Harbour, visit www.coffsharbour.nsw.gov.au/learning-and-prospering/Business-In-Coffs/Pages/FilminginCoffsHarbour.aspx
By entering [REC] Ya Shorts each entrant agrees to indemnify [REC] Ya Shorts against all loss, damage, costs (including legal costs) or liability whatsoever arising out of or in connection with the entrant’s breach of these terms and conditions (including the content requirements).
By submitting a film for entry, you the entrant, warrant that:
1) You own , or have the necessary license to grant to the promoter an irrevocable, non-exclusive, royalty free and worldwide right to use the film or part of the film;
2) Prior to entering the film in [REC] Ya Shorts, you have gained the consent of all identifiable persons featured in the film;
3) The film is previously unpublished and is your own original work;
Entries will not be returned by the Promoter. The Promoter will not be held liable for any lost entries.

Any entry, that at the discretion of the Promoter, is deemed to be offensive, defamatory, indecent, obscene or discriminatory, will immediately be disqualified from entering [REC] Ya Shorts. The Promoter’s decision in relation to any aspect of [REC] Ya Shorts is final. No correspondence and discussion will be entered into.
The entrant (or where the entrant is a minor, then the parent or guardian) shall indemnify and release The Promoter in respect of any judgement, action, or liability for all loss, damage or injury to persons or property arising from the negligence of the entrant (or where the entrant is a minor, then the parent or guardian); or against any breach by the entrant of any third party intellectual property rights and against any act or omission by the entrant (or where the entry is a minor, their parent or guardian) commenced by a third party against the Promoter.

Words expressed in the singular in these terms and conditions also include the plural.
The Promoter’s decision to screen a film at any event is final.

All entrants will be placed into the following categories
according to their age:
a)         Secondary School Age Entrants (12- 17)
b)         Open (ages 18-25) only

The Promoter will shortlist all finalists. The Promoter will appoint Judges, who will decide the winner from the list of Finalists’ films in each category.
All decisions made in relation to winners of each category, will be final, and not subject to review.

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